Regulations in Hamburg from
08. − 10.01.2021 for MICE events
- Dispensing alcohol is not permitted.
- A protection concept is to be drawn up
- A minimum distance of at least 2.5 metres must be maintained between the audience and the stages / podiums
Frequently Asked Questions
Does the required physical distance of at least 1.5 metres between any two persons also apply to (indoor/outdoor) events?
All persons must keep a minimum distance of 1.5 meters from each other in public places (distance requirement). The distance requirement does not apply
- to members of a common household,
- to persons between whom there is a custody or contact relationship under family law
- in the case of meetings with a person of a further household
The distance requirement also does not apply if it is not possible to comply with it for factual or legal reasons.
Does my scheduled event have to be formally approved by local authorities?
No, there is no need to seek formal approval for your event.
However, the organiser/host of the respective event must ensure in close liaison with the location (i.e. the event venue, hotel, open space operator, or similar) that all measures and requirements set forth in the Hamburg Senate’s regulation are implemented in full [cf. §9, para. 2].
Do I need to have my planned event approved?
Can I provide catering services as part of my event?
Yes, you can.
If you provide catering services as part of your event, you are required to observe the following:
– the rules regarding the number of persons allowed on-site, and
– the general rules of hygiene.
Catering staff who are in contact with guests are also required to wear mouth and nose protection. All staff must be regularly instructed regarding any additional hygiene measures that may apply. Moreover, provisions must be taken to ensure that all members of staff have the opportunity to wash and disinfect their hands several times a day.
Which contact data of event participants am I required to collect?
It is mandatory to collect the private contact details of all participants. This is to ensure that, in the case of a chain of infection that may be attributable to the relevant event, participants can be reached without delay, i.e. also during weekends and after business hours.
The required list of participants must include at least the following:
- the name, residential address and a telephone number are to be provided completely and accurately as contact data, and the contact data provided are to be recorded,
- the contact data shall be recorded in text form, stating the date and time of registration, and kept for four weeks (retention period), ensuring that unauthorized third parties cannot gain knowledge of the contact data,
- the contact details shall be handed over to the competent authority upon request for the purpose of tracing infection chains or verifying compliance with the obligations under points 1, 2, 4 and 5,
- the records of contact data shall be deleted or destroyed at the end of the retention period,
- the use of contact data for purposes other than those specified in this provision and their disclosure to unauthorized third parties shall be prohibited.
The person obliged to collect data must check whether the contact data provided is complete and whether it contains any obviously incorrect information (plausibility check). Persons who refuse to provide their contact details or who provide obviously false or incomplete information shall be excluded from visiting or using the facility, the commercial premises, the business premises, the restaurant, the accommodation establishment or the store or from participating in the event.
Are participants required to wear a mouth and nose mask?
Since the legally required minimum distance of 1.5m to other persons cannot be maintained continuously and not in every situation, the use of a mouth and nose mask is strongly recommended in the following situations:
– when entering the meeting venue
– during the process of registering/signing up
– while walking around at corridors
– while using any stairways, lifts or escalators
– while using sanitary facilities
– while entering the meeting room until the person has reach their fixed seating or allocated spot.
Event organisers are advised to keep an appropriate number of free mouth and nose masks available for participants who may have forgotten theirs or who may have lost theirs during their stay. This will ensure that, in such cases, participants do not have to be excluded from the event.
What happens if the Senate of the Free and Hanseatic City of Hamburg imposes further restrictions?
As soon as there are any changes with regard to the current regulation (as of 23 December 2020), these will be taken into account immediately.
We therefore recommend that you review the information provided on a regular basis to ensure that you are up-to-date. Furthermore, we strongly recommend that you maintain close contact with the event location/the hotel at your destination.
Are there any specific restrictions on incentive travel, and where can I find relevant information?
As local, structural and organisational features can play a decisive role for each organiser, we recommend that you contact your incentive operator to discuss any specific requirements to be considered.
Further links and information
General Corona FAQ – the most important questions and answers about the corona virus in Hamburg. These FAQs are updated daily.
Information from the Federal Ministry of Health
To the latest information about the coronavirus
Information from the Federal Centre for Health Education (BZgA)
Information from the Hamburg Authority for Health and Consumer Protection
Information from the Robert Koch Institute (RKI)
Information from the World Health Organization (WHO)
We recommend that you follow the usual behavioral instructions to avoid infection with infectious diseases. We also recommend that you only obtain information from reputable sources, official agencies and federal authorities.